Appendix A: Chair Selection Procedures | Appendix B: Chair Evaluation
Science and Mathematics Departments
Division/Department Structure
Preamble
In order to better promote teaching and learning, the Science and Mathematics Division chooses to be organized into two academic departments within the division as outlined below. The new division/ department structure outlined below will be effective starting in the 1993-94 academic year.
I. Organizational Summary
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1. Headed by a division chair, the Science & Mathematics Division will be organized into two departments, each headed by its own department chair; from the ranks of the two department chairs will come the division chair.
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2. Full-time faculty will be considered members of the department in which they teach the majority of their teaching loads.
3. The two departments of the division will consist of the following: Mathematics and Computer Science (MAT and CSC); and Science and Engineering (BIO, CHM, ECE, GLG, and PHY). As the need arises, other departments may be created.
4. The purpose of the department structure is to facilitate the teaching and learning process by promoting development of curriculum within specific discipline areas, enhancing planning for the future, and encouraging academic discussions relevant to specific discipline areas.
II. Division Chairperson Responsibilities
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A. Curriculum
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1. Coordinates the preparation of the class schedules for the division.
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2. Evaluates new program requests and modifications of existing programs as requested by division faculty through their department chairs.
3. Serves on the College Curriculum Committee or selects a designee.
4. Acts as consultant to the appropriate dean and department chair and faculty regarding curriculum and course matters.
5. Coordinates the articulation of division disciplines with secondary schools and institutions of higher education.
6. Coordinates the development of course objectives and outlines by division faculty.
7. Maintains a file of current syllabi for all instructors in all classes.
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1. Forwards departmental recommendations to the Dean of Instruction for the employment of RFP faculty.
2. Coordinates evaluation of division faculty as outlined in the RFP and Part-time Faculty Policy manuals.
3. Interprets college and district policies and procedures to the division faculty and staff.
4. Interprets college and district philosophy and objectives to division faculty and staff.
5. Assumes the responsibility for keeping faculty and staff informed about college and district matters.
6. Coordinates the assignment of student employees within the division.
7. Coordinates the supervision and evaluation of classified personnel assigned to the division.
8. Mediates unresolved conflicts between students and department faculty.
9. Coordinates the teaching assignments of division faculty.
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1. Coordinates the development of the division budget and department budgets and recommends those budgets to the Dean of Instruction.
2. Coordinates the management of budgets within the division.
3. Coordinates requests for capital items for the division and submits those requests to the appropriate dean.
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1. Recommends to the Dean of Instruction all facility needs and modifications necessary to the functioning of the division.
2. Coordinates compilation of required reports such as personnel absence reports.
3. Coordinates the development of division catalog materials.
4. Coordinates the selection and ordering of textbooks for the division.
5. Assists advisory committees.
6. Encourages long-range planning by division personnel.
7. Attends meetings of division chairpersons as scheduled by the Dean of Instruction.
8. Assists the administration during the first week of instruction in the coordination of normal first week activities, i.e., room changes, last minute instructor no-shows, aiding students, etc.
9. Initiates schedule changes and submits them to the Dean of Instruction.
10. Participates in the spring evaluation of her or his performance as chair with the Dean of Instruction. The evaluation shall include a review of current year as well as planning parameters for the following year.
11. Schedules and conducts division meetings.
12. Attends, or appoints designee to attend, all department meetings.
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A. Curriculum
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1. Prepares the class schedule for the department in coordination with the offerings of the other departments within the division.
2. Identifies new program needs and recommends modifications to existing department programs.
3. Serves on the appropriate district instructional council or selects designee.
4. Acts as consultant to the administration, division chair, and department faculty on curriculum and course matters.
5. Promotes the articulation of department disciplines with secondary schools and institutions of higher education (serves on the district articulation committee or selects designee).
6. Assures the development of course objectives and outlines by department faculty.
7. Maintains a file of current syllabi for all instructors in all classes within the department.
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1. Represents the department at division meetings.
2. Selects part-time faculty for the department.
3. Informs division chair of departmental RFP faculty staffing needs.
4. Forwards to the division chair the departmental recommendations for the employment of RFP faculty.
5. Participates in the orientation of new department full-time and part-time faculty.
6. Participates in the evaluation of department faculty as outlined in the RFP and Part-Time Faculty Policy Manuals.
7. Determines faculty teaching assignments in cooperation with the division chairperson and the faculty members.
8. Forwards to division chair the departmental recommendations for the employment of any classified personnel approved for the department.
9. Assigns and supervises substitute faculty.
10. Oversees any student employees assigned to the department.
11. Supervises and evaluates any classified personnel assigned to the department.
12. Reports personnel absences to the division chairperson.
13. Participates in the informal resolution of conflicts between students and department faculty.
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1. Develops and submits department budgets to the division chairperson.
2. Manages department budgets.
3. Initiates the requests for capital items for the department and submits those requests to the division chairperson.
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D. General Administrative Items
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1. Recommends to the division chairperson all facility needs and modifications necessary to the functioning of the department.
2. Maintains an inventory of department equipment.
3. Initiates procedures for necessary repairs and maintenance of department equipment and facilities.
4. Submits textbook orders to the division chairperson.
5. Works with college advisory committees.
6. Encourages long-range planning by department personnel.
7. Encourages the discussion of educational issues by department personnel.
8. Develops department catalog materials.
9. Assists the division chairperson during the first week of instruction in the coordination of normal first week activities; i.e., room changes, last minute instructor no-shows, aiding students, etc.
10. Distributes and collects course rosters and submits them to the division chairperson.
11. Participates in the spring evaluation of her or his performance as chair with the Dean of Instruction and division chair. The evaluation shall include a review of current year as well as planning parameters for the following year.
12. Schedules and conducts department meetings.
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A. Division Chairperson
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1. The incumbent division chair elected in spring 1992 will continue to serve as division chair for the remainder of the two-year term. The incumbent division chair will also automatically become the first chair of his or her department.
2. The division chairperson position will rotate among the departments every two years beginning in the fall of 1994.
3. Any department chair may choose to waive the division chairship, which would then pass to the next eligible department.
4. In March of 1994, after the election of department chairs, the division chair will rotate to the department whose chair did not serve as division chair the previous term.
5. The position of the division chairperson may become vacant before the end of the regular term in the following ways:
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a. The incumbent division chairperson may resign for personal or other reasons. Such reasons will be stated in writing to the president who will take action on the request to resign.
b. A two-thirds majority of the division residential faculty may petition the Dean of Instruction for a change in the division chairperson. Upon receipt of the petition, the Dean of Instruction will notify the division chairperson that the division has petitioned to terminate the division chairperson's tenure. The division chairperson has the right to state a case in defense of his or her continued tenure as division chairperson to the Dean of Instruction. The Dean of Instruction will make the final decision as to whether the division chairperson will finish his or her tenure in the position. Should the Dean of Instruction decide to terminate the division chairperson's tenure, the next department chairperson on the rotation schedule will become the division chairperson and finish what remains of the two-year term. The rotation schedule will not be affected by this event, i.e., the department whose department chair took over as division chair, will be the next department eligible for the division chair position. Should a division chairperson's tenure be terminated, this will not affect his or her tenure as department chairperson.
B. Department Chairperson
1. During the spring semester of 1993, after final of approval of this department structure policy, an election will be held for the position of department chair of the new department not already chaired by the division chair. This new department chair will serve for one year. The department chair will be selected by residential faculty in their department and the election will be held according to PVCC Faculty Senate election procedures for division chair. Starting in the spring of 1994, department chairs will again be elected by their departments according to PVCC Faculty Senate election procedures for division chair.
All department chair nominees must be approved by the President of PVCC.
2. The department chairpersons beginning in the fall of 1994 will serve for two years.
3. The position of the department chairperson may become vacant before the end of the regular term in the following ways:
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a. The incumbent department chairperson may resign for personal or other reasons.
b. A two-thirds majority of the department full-time residential faculty may petition the Dean of Instruction and division chair for a change in the department chairperson. Upon the receipt of the petition, the Dean of Instruction will notify the department chairperson that the department has petitioned to terminate his or her tenure. The department chairperson has the right to state a case in defense of his or her continued tenure as department chairperson to the Dean of Instruction and division chair. The Dean of Instruction, in consultation with the division chair, will make the final decision as to whether the department chairperson will finish his or her tenure in the position. Should the Dean of Instruction decide to terminate the department chairperson's tenure, a new election, using the normal procedures will be held prior to the end of the semester in question.
5. Any situation not covered by the above statements related to the selection and retention of department chairpersons shall be resolved by a majority vote of the Science & Mathematics Division.
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A. Division chairperson (remuneration, administrative reassigned time, clerical support, and summer extended contract hours)
Procedures would follow the RFP with exceptions as noted: The division chairperson would be compensated at the rate of the RFP percentages of the base for herself or himself, the other department chair, the division secretary and other PSA staff assigned to her or his department, and all full-time and part-time faculty teaching in her or his department. (This compensation could be supplemented if the division chair chooses to perform the evening supervisor duties of his or her department.) Summer contract hours would follow the RFP. The Division Chair would receive 2/3 of RFP division reassigned time.
B. Department chairperson (remuneration, administrative reassigned time, clerical support, and summer extended contract hours)
The department chairperson who is not the Division Chair will be compensated monetarily according to the current RFP for herself or himself, other PSA staff assigned to her or his department, and all full-time and part-time faculty teaching in her or his department. The Department Chair who is not the Division Chair would receive 1/3 of RFP division reassigned time.
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A. Curriculum
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1. Prepares the evening class schedule in coordination with the day department chairpersons.
2. Identifies new evening programs needed and recommends modifications to existing programs.
3. Assures the development of course objectives and outlines by evening department faculty.
4. Maintains a file of current syllabi for all evening instructors.
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1. Selects evening faculty for employment in the evening departments in consultation with the day department chair and division chair.
2. Evaluates evening part-time faculty in the department as outlined in the Part-time Faculty Policy manual.
3. Initiates faculty teaching assignments for the evening department in cooperation with the day department chairperson and the faculty members.
4. Recommends to the department chairperson the employment of any classified personnel that may be required for the evening department.
5. Assigns and supervises evening substitute faculty.
6. Assigns and supervises any student employees assigned to the evening.
7. Supervises and evaluates any classified personnel assigned to the evening.
8. Participates in the informal resolution of conflicts between students and evening faculty.
9. Assumes responsibility for keeping evening faculty and staff informed of division and department policies.
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C. Budget
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1. Develops and submits the evening department and special program budget needs to the day department chairpersons.
2. Assists the day department chairperson in the management of the department budget as related to the evening program.
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D. General Administrative Items
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1. Recommends to the department chairperson all facility needs and modifications necessary to the functioning of the evening department.
2. Reports any changes in the department equipment and supply inventory as a result of the evening program activities.
3. Coordinates ordering of textbooks for evening instructors with day department chair.
4. Encourages long-range planning by evening department personnel.
5. Assists the administration during the first week of instruction in the coordination of normal first week activities; i.e., room changes, last minute instructor no-shows, aiding students, etc.
6. Initiates schedule changes in coordination with the day department chair.
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1. The evening supervisor(s) will be appointed by the Chairperson and will serve for two years.
2. All full-time residential faculty of the division will be eligible to self-nominate for the position of evening supervisor within the division (including the newly elected day department chairperson).
3. The position of the evening department supervisor may become vacant before the end of the regular term in the following ways:
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a. The incumbent evening department supervisor may resign for personal or other reasons.
b. A two-thirds majority of the department full-time residential faculty may petition the Dean of Instruction for a change in the evening department supervisor. Upon the receipt of the petition, the Dean of Instruction will notify the evening department supervisor that the department has petitioned to terminate the her or his tenure. The evening department supervisor has the right to state a case in defense of his or her continued tenure to the Dean of Instruction. The Dean of Instruction will make the final decision as to whether the evening department supervisor will finish his or her tenure. Should the Dean of Instruction decide to terminate the evening department supervisor's tenure, a new election, using the normal procedures will be held prior to the end of the semester in question.
5. Any situation not covered by the above statements related to the selection and retention of evening department supervisors shall be resolved by a majority vote of the division full-time residential faculty.
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F. Compensation for evening department supervisors (remuneration, administrative reassigned time, clerical support, and summer extended contract hours)
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The evening department supervisors will be compensated according to the current Faculty Residential Policies.
Appendix A: Chair Selection Procedures | Appendix B: Chair Evaluation
PVCC - Science and Math Division Structure
© 1997 MCCCD. This page last modified on July 19, 2000.
Questions and Comments to Tom Butler