2003-2004 Faculty Senate Meeting Minutes

First meeting of the 2003-2004

Faculty Senate

Dec. 4, 2003

Minutes Approved:  Nov. 6, 2003

2:33 PM, Room B-208

1.         Call to Order/Approval of Agenda

Present:  Scott Massey, Jon Storslee, Sue Van Boven, Lynn McClelland, Patri Mays, David Rubi, Steve Nicoloff, Kevin Arps, Lori Anonsen, Carmen DeMiguel, Chris Scinto, Fred Wieck, Shelle Witten

Absent:   Harry Birkmann, Paul Cornell,

Guests:   

2.         Approval of Minutes Nov. 6, 2003

The minutes from Nov. 6, 2003 were unanimously approved.

3.         Officers Reports:

A.             Treasurer:           Sue Van Boven

B.      Secretary:   Lynn McClelland  reported that the minutes had now been posted on the Faculty Association web site.

C.      President Elect:   Jon Storslee

·      No report

D.      President:  Scott Massey

4.         Campus Committee Reports:

A.        HLC Self Study Team  

·      No report

B.         Travel Committee

·      No report

C.      Faculty Staffing Advisory Committee submitted by Casey Durandet

Timeline for Academic Year 2003/2004

1. January, 2004, second week – FSAC Chair sends to the FSAC members, the Division/Department Chairs, the Faculty Senate President, the Dean of Instruction, and the Associate Dean of Instruction the timeline for the faculty staffing process.

2. Friday, January 30, 2004 – FSAC meets to review the current APB Faculty Staffing Request form and the Committee’s criteria for evaluating faculty staffing requests.

3. February, 2004, first week – FSAC Chair sends a reminder to the Associate Dean of Instruction and the Director of Research and Planning to have statistical data prepared by March 1.

4. Friday, March 5, 2004 – FSAC meets to review data resources and finalize criteria.

5. March, 2004, after Spring Break – FSAC Chair sends memo requesting Division/Department Chairs to submit faculty staffing requests on APB by date established in the timeline.  Memo also includes the schedule for Chair presentations to FSAC the last week of April.

6. April, 2004, second week – Deadline for submitting faculty staffing requests by Division/Department Chairs.

7. April, 2004, second week – FSAC Chair distributes copies of faculty staffing requests to FSAC members.

8. Friday, April 23, 2004 – FSAC meets to discuss faculty staffing requests and the need for additional information from Division/Department Chairs.

9. Friday, April 30, 2004 – Division/Department Chairs present faculty staffing requests to FSAC.  Committee members deliberate and rank requests.

10. May, 2004, first week – FSAC Chair meets with the President to review the committee’s rankings. 

11. May, 2004, first week – FSAC Chair notifies the Division/Department Chairs and the Dean of Instruction about the committee’s rankings as submitted to the President for approval.

12. May, 2004, first week  – FSAC Chair notifies the Division/Department Chairs, the Dean of Instruction, FSAC members, all PVCC faculty, and the Strategic Planning Council about the approved list of faculty staffing requests.

13. May, 2004, first week – FSAC Chair presents year-end report to the PVCC Faculty Senate.

D.      AAT Committee reported by Scott Massey for Tom Butler

Fall Semester Division Assessment Progress Reports are due December 1.  On December 10, Dr. Mary Breslin, Staff Liason for the Higher Learning Commission will meet with the Academic Assessment Team.  The Academic Assessment Team has applied for a Learning Grant to fund a PVCC Summer Assessment Institute, which would provide funding for faculty interested in developing assessment projects. In January, PVCC will be part of a panel discussion on the new HLC criteria at the annual District Academic Assessment Achievement Committee Luncheon.  Anyone interested in attending, or wishing more details, is invited to contact Tom Butler at 602-787-6564.

E.      Professional Growth    reported by Scott Massey for Tom Butler

The FPG is currently revising the website and procedures for applying for a Summer Project.  Tom Butler will present a one-hour workshop in January to interested RFP faculty on applying for a Summer Project.

F.       Faculty Development

·      No report

5.         Old Business:

            A.      Senate Constitutional Committee submitted by Sue Van Boven

Draft only

Faculty senate constitution amendments

Purposes (page 2 of Constitution)

Current:

Non existent

Proposed:

6. This Constitution fully supports the RFP

Article III: Composition (page 3)

Current: The number of Senators shall be equal to 30 %(up to a maximum of 15 members)…..

Proposed:  The number of Senators shall be equal to 15…

Rationale:

This change takes into account the new academic structure and supports 10 division reps plus 5 at –large

Article V: Senators—Term of Office (page 3)

Current:

Section 1. Members of the Senate shall serve terms of two years. If a Senator is elected president-elect during his or her second year in office, the Senator shall serve for three years. The terms shall be arranged so that one-half of the membership is elected annually.

Proposed:

Section 1. Members of the Senate shall serve terms of two years. If a Senator is elected president-elect during his or her second year in office, the Senator shall serve for three years. If needed, by Senate vote, a Senators’ term may be adjusted by one year so that one-half of the membership is elected annually.

Rationale:

Based on new academic structure, this is necessary to keep the balance of approximately one-half senator elections per year. Those involved are S&BS, Comm&Hum, Eng. F&PA, Sci, Math.

Article IX: Election of Officers (page 5)

Current:

1. The President shall be elected between April 1 and April 30 of 1995.

Proposed:

A.   The President-elect shall assume the office of President duty as of  the last Spring semester Senate meeting.

Rationale:

 The President-elect shall assume the office of President

Article XI: Officer’s Duties (page 6)

Section one

Current:

J.      Call a general faculty meeting once each semester and call others when needed.

Proposed:

J. Call a general faculty meeting at the beginning of the academic year and call others when needed.

Rationale:

The senate has not consistently held general meetings twice a year

Current:

Non existent

Proposed:

L. Submission of the district association dues.

Rationale:

The President has traditionally done this and attends the FEC.

Section three

Current:

C. Maintain a voting record of each senator except for the election of Senate officers which shall be by secret ballot.

Proposed:

B.    If a polling occurs, maintain a voting record of each senator except for the election of Senate officers which shall be by secret ballot.

Rationale:

            There is not an interest or need to maintain each vote by name.

Section four

Current:

D. Submission of the district association dues.

Proposed:

Collect dues and/or forms from faculty and submit to President.

Rationale:

The Treasurer is noted as the contact person on the forms.

Article XVI: Voting (page 8)

Current:

Section 2. A voting record of each Senator shall be kept for every matter requiring a vote in the Senate except for the election of Senate officers, which shall be by secret ballot. Such voting record shall indicate by name of the Senator either a “yes” or a “no” or an “abstention.”

Proposed:

Section 2. A voting record of each Senator shall be kept only if a polling is requested by a Senator or Officer. Such voting record shall indicate by name of the Senator either a “yes” or a “no” or an “abstention.” The election of Senate officers shall be by secret ballot.

Rationale:

 This recording has not been done and is very cumbersome for the secretary to maintain.

Current:

Section 3. The voting record shall be a regular item in the Secretary’s written report to the faculty.

Proposed:

Section 3.  If a polling is requested by a Senator or Officer, then the voting shall be included in the Secretary’s written report to the faculty.

Rationale:

This recording has not been done and is very cumbersome for the secretary to maintain.

B.      Faculty Luncheon presented by Sue Van Boven

§       Faculty Luncheon scheduled for Thursday, January 15, 2004

§       The proposed modifications to Faculty Senate Constitution would be voted on at the luncheon.

§       Memorandums were given to all division representatives to be placed in the mail boxes of all Faculty Association members.

6.         New Business:

A.      Academic Integrity presentation presented by Shelle Witten

§       Presentation on different types of Academic Integrity programs at various colleges and universities.

§       She went over the pros and cons of these various policies and held a discussion over the possibility of developing an Academic Integrity Policy at PVCC.

B.      Faculty Association Scholarship report by Sue Van Boven

§       Sub-committee was formed to begin working on the scholarship fund.

§       Members include:  Jon Storslee, Kevin Arps, and Lynn McClelland

C.      Funding for Disabled Student report by Fred Wieck

§       Fred Wieck presented Donna Young’s idea for starting a some type of fund, possibly connected to United Way, to offset the costs of the tests and evaluations students must get in order to prove they have a disability.

6.  Information

A.   Active Retirement Program report by Scott Massey

§       New Active Retirement Program would have tiered model based on years of service

§       Years of service to entire district considered, not just time on one campus

§       People currently retired will be grandfathered in if the new Active Retirement Program is in place by July 1st, 2004

§       With this system, larger colleges will receive less, possibility that they won’t buy into this option

§       Faculty to receive 49% payment for the job assigned, not for last job held prior to retiring

B.   Presidential Search report by Scott Massey

§       Screening Committee is being formed.

§       Scott has examined the old Faculty Association minutes for information regarding the advertisement and hiring of a new president,

§       The job description for the last search and other information is available to facilitate this process.

C.  Gina Kranitz Memorial Steve Nicoloff

§       There was a discussion regarding the naming of a building after our late President, Gina Kranitz.

§       Steve Nicoloff offered to head up this process by starting a committee to look into the naming of buildings on college campuses.

§       He agreed to do an informal poll of other members of PVCC to choose a possible building.

§       The PAC and the Library were mentioned as possible contenders.

C.   Adjournment

§       The meeting was adjourned at 4:20 P.M.

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Minutes respectfully submitted by Lynn McClelland.