2003-2004 Faculty Senate Meeting Minutes

First meeting of the 2003-2004

Faculty Senate

Nov. 6, 2003

2:35 PM, Room B-212

1.         Call to Order/Approval of Agenda

Present:  Scott Massey, Jon Storslee, Sue Van Boven, Lynn McClelland, Patri Mays, David Rubi, Steve Nicoloff, Keven Arps, Harry Birkmann, Paul Cornell, Chris Scinto, Shelle Witten

Absent: Lori Anonsen, Carmen DeMiguel and Fred Wieck

Guests:  Marilyn Cristiano, Rick Vaughn, Rod Fensom and Mary Scanlan

2.         Approval of Minutes Oct. 2, 2003

The minutes from Oct. 2, 2003 were unanimously approved.

3.         Officers Reports:

A.             Treasurer:           Sue Van Boven

·      Sue noted concern that the Faculty Association new membership was down.

·      Newly hired faculty members were not joining.

B.        Secretary:       Lynn McClelland

·      No report

C.      President Elect:   Jon Storslee

·      No report

D.      President:  Scott Massey

·               Meet & Confer

On November 4^th, a special meeting of the FEC was held to approve individual items that will be presented by the M&C team and negotiated with the representatives of the governing board.  These items include changes to our contract (RFP), benefits, and salary.  After the negotiations begin in mid-November, I will be able to disclose these items to the senate.

·               Dialogue with the Chancellor

The chancellor would like to attend meetings with the faculty members that would be sponsored/hosted by the college faculty senates.  The purpose of the dialogue is for our Chancellor to connect better with faculty and provide stronger administrative support to faculty.  There would be no formal agenda and a set of action items would not result from the meeting.  Questions would be explored with faculty in a dialogue:  What concerns you about teaching at Maricopa?, How can we improve Maricopa?, What is the future of teaching and learning?, etc. 

·               Twelve-month Pay

The FEC is working with human resources on a way to enable Peoplesoft to accommodate a 12 month pay period for faculty who request it.  Presently, the software is capable of switching a 9 month employee to a 12 month pay schedule, but cannot reverse the process if the employee wants to switch back to the 9 month pay schedule.

4.         Campus Committee Reports:

A.        HLC Self Study Team   submitted by Rick Vaughn

Senate Report 11/6/03

1.    The initial phase of analysis is complete. The Criterion Subcommittees are sharing their findings in the ongoing Self-Study Forums. Feedback from the forums will be examined and the teams will then go through a second round of gathering and analyzing new information. After our HLC staff liaison visit on December 3^rd and 4^th, the teams will extended their analysis to include opportunities, threats, and recommendations for change. The college will have another chance to hear our findings at the President’s Advance in February.

2.    The Self-Study Forums continue this week. On November 7^th, from 9:00-11:30 in B208, the next Self-Study Forum will examine Criterion 5: Engagement and Service and the response to the previous concerns. The final Self-Study Forum will be November 14^th from 1:00-3:30 PM. Please try to attend.

3.    You faculty colleagues involved in the Self-Study are working hard for the future of this college. They put in countless hours in addition to their full teaching loads for no additional compensation. Please continue to be supportive of them and the Self-Study process.

4.    Additional information, including goals, budget, progress reports, and feedback links can always be found on our website www.pvc.maricopa.edu/~selfstudy and on the Blackboard site bb.dist.maricopa.edu (see the website first for login instructions).

B.         Travel Committee submitted by Lynda Santiago

·      Eight faculty members requested travel funds

·      Eight faculty members were approved at the $800.00 soft cap level

·      $6400.00 has been allocated for the approved travel costs for all eight members

C.      Faculty Staffing Advisory Committee submitted by Casey Durandet

Timeline for Academic Year 2003/2004

1. January, 2004, second week – FSAC Chair sends to the FSAC members, the Division/Department Chairs, the Faculty Senate President, the Dean of Instruction, and the Associate Dean of Instruction the timeline for the faculty staffing process.

2. Friday, January 30, 2004 – FSAC meets to review the current APB Faculty Staffing Request form and the Committee’s criteria for evaluating faculty staffing requests.

3. February, 2004, first week – FSAC Chair sends a reminder to the Associate Dean of Instruction and the Director of Research and Planning to have statistical data prepared by March 1.

4. Friday, March 5, 2004 – FSAC meets to review data resources and finalize criteria.

5. March, 2004, after Spring Break – FSAC Chair sends memo requesting Division/Department Chairs to submit faculty staffing requests on APB by date established in the timeline.  Memo also includes the schedule for Chair presentations to FSAC the last week of April.

6. April, 2004, second week – Deadline for submitting faculty staffing requests by Division/Department Chairs.

7. April, 2004, second week – FSAC Chair distributes copies of faculty staffing requests to FSAC members.

8. Friday, April 23, 2004 – FSAC meets to discuss faculty staffing requests and the need for additional information from Division/Department Chairs.

9. Friday, April 30, 2004 – Division/Department Chairs present faculty staffing requests to FSAC.  Committee members deliberate and rank requests.

10. May, 2004, first week – FSAC Chair meets with the President to review the committee’s rankings. 

11. May, 2004, first week – FSAC Chair notifies the Division/Department Chairs and the Dean of Instruction about the committee’s rankings as submitted to the President for approval.

12. May, 2004, first week  – FSAC Chair notifies the Division/Department Chairs, the Dean of Instruction, FSAC members, all PVCC faculty, and the Strategic Planning Council about the approved list of faculty staffing requests.

13. May, 2004, first week – FSAC Chair presents year-end report to the PVCC Faculty Senate.

D.      AAT Committee reported by Scott Massey for Tom Butler

·      No report

E.      Professional Growth

·      No report

F.       Faculty Development

·      No report

G.      Marketing Committee reported by Rod Fensom

·      Rod Fensom brought a guest speaker, Mary Scanlon from Ember Design to present her ideas for the new college logo.

·      The new logo is born from the idea that we need to standardize the look of all flyers, letters and other printed information presented to students and visitors to our campus.

·      We looked at a variety of designs by Mary Scanlon for Chandler Gilbert and ASU West.

5.         Old Business:

            A.      Senate Constitutional Committee

·      Overall:  Few minor changes needed in the constitution.  We will run the changes by the golden group and vote on the changes at the Faculty Association Meeting in January.

§       Page 2.  in Purpose section:  Add a section about supporting RFP

§       Page 3 in Article III Composition section.  Reword the first sentence of the first paragraph to read:  The number of Senators shall be equal to 15.

§       Page 5 in Article IX , Election of Officers:  Reword the first section to reflect the current succession of power from President to President Elect.

§       Page 7 in Article XI, Section 4, Part D:  Move part D to Section I Presidential responsibilities.

§       Page 9 in Article XVI, Section 2:  Debate about moving to a voice vote only, unless a poling is requested.  Ask senate for recommendation.

B.      Senate Website Changes Jon Storslee

§       Jon Storslee gave a demonstration of a possible new look for the Faculty Association web site.

6.         New Business:

A.      Gina Kranitz Scholarship Fund Steve Nicoloff

§       There was discussion over whether the senate should make a donation to the Gina Kranitz Scholarship fund.

§       Decision was made that we could all contribute individually.

B.      Gina Kranitz Memorial Steve Nicoloff

§       There was a discussion regarding the naming of a building after our late President, Gina Kranitz.

§       Steve Nicoloff offered to head up this process by starting a committee to look into the naming of buildings on college campuses.

§       He agreed to do an informal poll of other members of PVCC to choose a possible building.

§       The PAC and the Library were mentioned as possible contenders.

C.      Faculty’s role in Presidential Search Scott Massey

·      We are waiting on the Chancellor to give us the go ahead.

·      Scott has examined the old Faculty Association minutes for information regarding the advertisement and hiring of a new president,

·      The job description for the last search and other information is available to facilitate this process.

D.      Academic Integrity Shelle Witten

·      Due to the length of her report and the length of the meeting, Shelle Witten’s report will be presented at the December 4, 2003 Faculty Senate meeting..

·       

6.  Information

A.   PVCC Listening Session Scott Massey

·      Governing Board members visiting campus for discussion of bond issues

·      FYI for faculty to attend

B.   Active Retirement Program Scott Massey

·      New Active Retirement Program would have tiered model based on years of service

·      Years of service to entire district considered, not just time on one campus

·      People currently retired will be grandfathered in if the new Active Retirement Program is in place by July 1st, 2004

·      With this system, larger colleges will receive less, possibility that they won’t buy into this option

·      Faculty to receive 49% payment for the job assigned, not for last job held prior to retiring

C.   Faculty Association Luncheon

·      Jan 15^th, 2004

·      11:30 – 1:30

·      B-208

·      No division meetings scheduled during this time

D.   Adjournment

·      The meeting was adjourned at 4:20 P.M.

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Minutes respectfully submitted by Lynn McClelland.