The business meeting was preceded by a presentation from Paul Marsh, Director of Institutional Research, on the issue of room availability/usage during times of peak student demand.

The meeting was called to order at 3:07 P.M. and the agenda was approved with additions.

Paul Cornell was welcomed as the new Division Representative for Math/Science, to fill the remaining year of Roberto Ribas' term.

Members Present:Kevin Arps, Tom Butler, Carmen DeMiguel, Paul Cornell, Hank Mancini, Ed Lutz, Scott Massey, Patti Marsh, Patri Mays, Donna Mosher, Steve Nicoloff, David Rubi, Sue Van Boven, Shelle Witten

Members Absent: Jan Downey

Guest: Marilyn Cristiano, Travel Committee Chair

The minutes of the last meeting of the 2001-2002 Senate of May 5, 2002; and the minutes of the first meeting of the 2002-2003 Senate of May 5, 2002 were unanimously approved.

3. Officers' Reports

A. Treasurer--Sue VanBoven

Checking Account: Desert Schools Federal Credit Union
Date------- Transaction -----------------Amount
5/01/02---- Beginning balance ------------$ 669.11
5/6/02------ #426 faculty scholarship------- 500.00

08/31/02---- Ending balance--------------- $ 169.11
======
Savings Account: Desert Schools Federal Credit Union
Date------- Transaction -----------------Amount
5/01/02 -----Beginning Balance --------$12,881.60
5/31/02----- dividend ---------------------------16.29
6/30/02 -----dividend ---------------------------16.32
07/31/02 ---dividend ----------------------------15.82
08/30/02 ---Ending balance -------------$12,930.03

=======
Encumbered Funds – Scholarships
4/01/02 -----Beginning Balance ---------$ 4,876.37
5/06/02------ scholarship ---------------------500.00
08/31/02 ----Ending Balance ------------$ 4,376.37

=======
Available Funds
Combined balances – checking and savings $ 13,099.14
Less: Scholarship Fund -------------------------< 4,376.37>
Available funds ----------------------------------$ 8,722.77
========
Sue Van Boven
Sept. 6, 2002

B. Secretary--Tom Butler

Tom asked those with reports they wanted in the minutes to send them to him as a formatted MS Word document attached to an e-mail, for easy conversion to the Senate Minutes web page.

C. President Elect--Scott Massey

No report.

D. President--Hank Mancini

Summer Meetings With Administration
During this past summer I had the opportunity to meet with President Kranitz, Dean Bendotti, Dean Saldaña and Associate Dean Mosley. Many issues and topics were discussed. This is a summary of those meetings.

President Kranitz was excited about the academic restructuring efforts of the senate. She is anxious to see the final selection and will work with us to implement the proposed restructure as quickly as possible. I informed Gina of our time line. On the issue of reassigned time/overload, President Kranitz assured me that no administrative action would be made nor any decision would be made concerning these items. I explained to her the complexity of each and promised to work with Dean Bendotti and the senate for resolution.

Dean Saldaña and I discussed the master planning for the campus, the cafeteria concerns, a private place for faculty to have lunch and parking limitations. She was very receptive and understanding. I look forward to working with this newest member of the PVCC administration.

Meeting With Chairs
After the all faculty meeting at the Orange Tree Resort, the executive committee of the senate met with the Chairs. We discussed the reassigned time/overload issue and asked that they, the Chairs, become more involved in their faculty loads. We would like to deal with these issues ourselves and not submit to any administrative directive. Also, the issues of faculty FEP and committee commitments was discussed.

Governing Board Candidates
The senate has identified September 26th as the date for a political forum with both governing board candidates for our district, Mrs. Linda Rosenthall and Mr. Patrick Edwards. The senate will develop a list of questions for the candidates.

Chairs’ Monthly Meeting
Commencing in September and with the approval of the Dean of Instruction, I will be attending the monthly chairs’ meeting. My status will be a nonvoting member and my purpose is to share information from this meeting to the senate. Also, I will be able to answer RFP related questions.----Hank Mancini

Hank also reported that PVCC is 7th out of 10 colleges in FTSE and is losing ground. We can expect to get no more than one new faculty per year for the next few years. Hank thanked the faculty for its great input into the developing plans for the Performing Arts Center. He also congratulated the PVCC library for its partnership work with the County library.

A. Faculty Development-no report

B. Professional Growth

Tom Butler reported that FPG funding is not keeping up with the increase in number of RFP faculty that we experience each year within the district. THE FPG committee has solicited input on which area, conference fees during the school year or summer projects, did faculty feel was more important in case limits or cuts had to be made? Results across the district varied--there was no clear majority favoring one or the other.

C. Staffing Committee-no report

D. PVCC Faculty Travel Committee Beginning of Fall Semester Summary
Report and Recommendations--M. Cristiano

*Note: The data in this report is based upon Marilyn Cristiano's records and her consultations with the PVCC fiscal office and MCCCD personnel

Summary Report
1. The Travel Committee Budget for the 2002-2003 academic year will be
$19, 992.00 (from district travel funds) and $4,000.00 (from the PVCC
budget) for a total allocation of $23,992.00.

2. Eighty-eight faculty are eligible to apply for travel funds.

Recommendations from the PVCC Faculty Travel Committee
1. The limit on the maximum amount faculty may be funded from the
Faculty Travel Funds before the last working day in April will be $800.00 (up $100.00 from last year) with a total allocation being limited to $2,000.00.

2. The formula for distributing remaining travel funds at the end of the 2002-2003 academic year will be as follows (same as last year):
Dollar value of funds left over divided by the dollar value of
additional funds requested = percent of each additional fund request
to be funded.

For example:
$1,000.00 in travel funds remaining
$2,000.00 in additional travel fund requests
$1000.00 divided by $2,000.00 = %50.00.
Therefore, 50% of each request for funds would be funded.

3. Recommended changes to the PVCC Faculty Travel Committee Procedural Guidelines:
First recommendation
OLD Wording:
C.3. At the beginning of the fall semester and in conjunction with
the Faculty Travel Committee, develop a budget allocation policy that
may set limits on maximum amounts faculty may be funded during a fiscal year. These criteria shall be used to determine an equitable process:
NEW Wording:
C.3. At the beginning of the fall semester and in conjunction with the Faculty Travel Committee, develop a budget allocation policy that may set limits on the maximum amount faculty may be funded before the last working day in April and the total maximum amount a faculty member may be funded for a fiscal year. These criteria shall be used to determine an equitable process:
Second recommendation
OLD Wording:
D.3. At the beginning of the fall semester and in conjunction with the
Faculty Travel Chair, develop a budget allocation policy that may set limits on maximum amounts faculty may be funded during a fiscal year.
NEW Wording:
D.3. At the beginning of the fall semester and in conjunction with the
Faculty Travel Chair, develop a budget allocation policy that may set limits on the maximum amount faculty may be funded before the last working day in April and the total maximum amount a faculty member may be funded for a fiscal year. These criteria shall be used to determine an equitable process:

Third Recommendation
OLD Wording:
M. Budget Allocation Policy (2001-2002)
M.1. Each faculty member shall be allowed to request up to $700.00 in Faculty
Travel Funds for fiscal year 2001-2002.
M.2. Faculty are encouraged to apply for funds in excess of $700.00 in the event that monies are still available in the budget after the request for funds deadline of the last working day of April. The Faculty Travel Committee may approve individual requests for funds in excess of the $700.00, but may not approve funds in excess of $700.00.

NEW Wording:
M. Budget Allocation Policy (2002-2003)
M.1 For fiscal year 2002-2003, the limit on the maximum amount faculty may be funded from the Faculty Travel Funds before the last working day in April will be $800.00 with a total allocation being limited to $2,000.00.
M.2. Faculty are encouraged to apply for the total amount of their travel expenses on the "PVCC Faculty Travel Committee Request for Funds" form even though the Travel Committee can only approve funds up to $800.00 before the last working day in April.

A. Faculty Senate Scholarship Report--Jan Downey and Sue VanBoven

$500.00 was awarded to a student to use at ASU. The student made no acknowledgment or thanks for the award. There were only four or five applicants for the scholarship, and the student selected met the current eligibility requirement, which is to be an education major with a 3.25 GPA.

Some questions were raised: Should the scholarship be limited to only education majors, or could it be awarded to anyone with a declared major who planned on becoming a teacher?

Should the scholarship be awarded to a first year PVCC student, to be used here during the second year?

Or can the scholarship be used at another institution, either a Maricopa college or a 4-year university?

How should we fundraise for this scholarship?

B. Academic Restructuring--Hank Mancini

Patti Marsh will chair a subcommittee to include David Rubi, Sue VanBoven, Patri Mays and Shelle Witten, which committtee will review 4 possible academic structures for accuracy, clarity and reasoning. They will report on them at the October meeting.

C. Faculty Luncheon--Sue VanBoven

The luncheon will be for Faculty Association members only, and will be from 11:30 -2:00 P.M. on January 16, 2003.

A. Political Forum--Hank Mancini

The senate has identified September 26th as the date for a political forum with both governing board candidates for our district, Mrs. Linda Rosenthall and Mr. Patrick Edwards. The senate will develop a list of questions for the candidates. There will be a moderator to keep the candidates focused and on time with their responses. The event will be from 3:30 to 5:30 P.M.

B. Reassigned Time/Overload--Hank Mancini

Jack Sexton, Gary Quick, and Ron Brooker were guests who shared their thoughts regarding the work of the committee formed last year by Dean Bendotti to examine the issue of reassigned time and overload contracts for faculty. There was some disagreement/concern on the part of some Senators regarding the recommendations that were made in the report of that committee. In particular, the concern was voiced that it was not the role of a faculty committee to decide how much reassigned time a project was worth, though such a committee might make a recommendation regarding the value of such a project relative to the overall mission of the college. Scott Massey will head an ad hoc subcommittee to include Sue VanBoven, Tom Butler and David Rubi, to review that report and make recommendations to the Senate on its response.

C. Faculty Membership--Hank Mancini

Hank reported that there was a higher rate of membership in the Faculty Association this year than in recent years. Some senators attributed that to Hank's presentation to faculty at the beginning of the year, in which he drew attention to key issues facing teachers.

A. Adjunct Faculty/Student Privacy Issue--Tom Butler

Tom reported his concern that a directive had come out prohibiting the use of common drop files for adjunct faculty to receive student papers. The District's legal department recommends that no papers even be left attached to professors' doors, either for drop-off or pick up.

B. FEC Committee Reps from PVCC--Hank Mancini

Hank announced that the Faculty Executive Council is requesting volunteers to serve on a District Strategic Capital Planning Committee. One from each campus is needed.

C. Assessment-Tom Butler

Tom Butler reported that he was the new chair of the Student Academic Achievement Assessment Committee (SAAAC), and that there would be a major institutional thrust this year to beginning Assessment Plans within each academic division or program.

• New Business: Adjunct Faculty/Student Privacy Issue
• Report from Reassigned Time/Overload subcommittee
• Report from Academic Restructuring subcommittee

The meeting was adjourned at 5:00 P.M.

Minutes respectfully submitted by Thomas Butler.