Faculty Senate Meeting
Minutes of February 7, 2002 2:30pm
Room E-136/E-194
Approved 3/7/02
Guests: Jeanne Franco, Larry Fields
Present: Kurt Hill, Shelle Witten, Marilyn Cristiano, Scott Massey, Steve Nicoloff, Sue VanBowen, Patti Marsh, Jane Marks, Renee Cornell, Hank Mancini, Jan Downey, Fred Wieck
Absent: Robert Ribas (attending another meeting); Tom Butler
Larry Fields - made a brief presentation on the Paradise Valley Community College Financial Resources Allocation process. He distributed a packet of information describing sources of financial resources, an explanation of funds 1, 2, 3, 7, and 9; and how Paradise Valley Community College obtains financial resources. He also provided a packet of information on Maricopa Community College District — All Fund Revenue and Expenditure Budget Summary.
Jeanne Franco — provided overview of the Automated Planning and Budgeting System, including the 2002-03 Budget Calendar and flowchart
Senate members were encouraged to use the APB. Training for faculty is scheduled this semester.
Checking Account: Desert Schools Federal Credit Union
Date Transaction Amount
12/01/01 Beginning balance $ 267.66
12/06/01 #420, Fred Wieck (Nov) 25.00
________
01/31/02 Ending balance $ 242.66
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Savings Account: Desert Schools Federal Credit Union
Date Transaction Amount
12/01/01 Beginning Balance $13,398.37
01/31/02 Dividends (2 months) 33.82
________
01/31/02 Ending balance $13,432.19 =======
Encumbered Funds — Scholarships
12/01/01 Beginning Balance $ 4,876.37
No activity
01/31/02 Ending Balance $ 4,876.37
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Available Funds
Combined balances — checking and savings $ 13,674.85
Less: Scholarship Fund - 4,876.37
Available funds $ 8,798.48
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Secretary - Fred Wieck — no report
President-elect - Hank Mancini
President-Elect’s Report To The Senate 2/07/02
The FEC met once in December and twice in January. Many items were discussed and the most important ones are detailed in this report.
Chair Compensation
Council learned of a concern involving Section D.1.4.2 of the Residential Faculty Policies (RFP). The concern was that some departments have grown so large, some of which have forty faculty members for example, that the department chair needs more than fifteen hours of reassigned time. A suggestion was made to form a subcommittee that involved all the concerned parties, i.e. department chairs, deans, and faculty, to review the issue and write language to submit into the Meet and Confer process. Council discussed monetary priorities in the Meet and Confer process. Mark Gooding, MCC Senate President, volunteered to chair the subcommittee. Mark will recruit others for the subcommittee to work on RFP language.
Bookstore Issues
A student poll concerning the bookstore was conducted a t one campus and the results indicated that 40% of the students responding were dissatisfied. The FEC members were asked to discuss the bookstores issues with the department/division chairs to see if they are dissatisfied as well. Council heard about an on-line service by Follett, a book company, given to University of Florida students when they register for classes. When registering for a class, the web site lists the books needed for the class and gives the student the option of purchasing the book on-line. A point was made that this service was convenient, and that Maricopa should offer the same service to its students.
Political Lobbyist
Seven proposals were reviewed, but only three lobbyist firms were asked to interview. After the interviews were completed, the firm of Jameson & Gutierrez was selected. This firm will conduct an educational session on political lobbying. A subcommittee was identified to undergo this training and to identify which items and/or issues the FEC wants this firm to pursue.
Strategic Conversation
A strategic conversation was conducted between the FEC, the Governing Board and the District administration. The main issue was the proposed amendment to the hiring process. This process, which was developed by the FEC, would accelerate the hiring process and allow for the offering of contracts to prospective candidates by March/April. This required the information concerning available campus faculty positions to be communicated to each campus no later than July. This newer, earlier hiring process will allow Maricopa to compete nationally for the best available faculty. The Board and the District administration as well as the Chancellor were very receptive to this proposal. It is interesting to note that PVCC has already begun to implement this process.
Academic Restructuring
A meeting was conducted on January 10th to discuss academic restructuring at PVCC. Models from other schools and campuses were reviewed. The Senate participants discussed the present academic structure and began to consider other alternatives. The models reviewed were Glendale Community College in California, Arapahoe Community College in Colorado and Gateway Community College in Phoenix. Additional models will be reviewed. The second hour of each Senate meeting will be devoted to academic restructuring.
President — Jane Marks President’s Report were distributed:
Date of minutes: Feb. 6, 2002
Jane Marks attended the Jan. 10 President’s Cabinet meeting & Patti Marsh attended the Jan. 24 meeting.
College Liability: Early in Dec., technology equipment was stolen from B204 & B208 some time after 10 PM. This brought up the subject of protecting school resources and who is responsible for property. Equipment that is checked out will be the financial responsibility of the person checking it out. Area managers will be responsible for the equipment in their areas. Filing a claim for loss of property does not automatically get a replacement. There is a $1,000 deductible as part of the claim process.
The Administrative Dean position closed on Jan. 4 with about 53 applications for the position. The search committee, co-chaired by Larry Fields & Larry Burgess, determined screening criteria in January. The committee will be screening applications and determining who will be interviewed.
PV’s APB system being studied by Governing Board: Feb. 19, from 8 AM to noon, the MCCCD Board will hold its retreat on the PVCC campus. The subject of the retreat will be for the Board to learn about the Automated Budgeting process, which has been developed at PVCC. The system is being studied for possible use in the district.
President’s Advance: For all PVCC employees. Will take place on Fri., Feb. 22, at the Elks’ Lodge. There will be a morning session, which repeats in the afternoon, so that each person can choose which time would be better.
The Faculty Reassigned Time/Overload Study Team had its first meeting on Fri., Feb. 1. Membership on the team is: Joan Ritsch (RFP Faculty), Gary Quick (RFP Faculty), David Rubi (RFP Faculty), Ron Brooker (RFP Faculty), Fred Wieck (Div. Chair), Jack Sexton (Div. Chair), Alicann Lunceford, Larry Fields (Bus. Mgr.) MaryLou Mosley (Dean, & Bob Bendotti (Team, Team Chair). The study team will send its work forward to the Senate for review and comment at the March 7 Faculty Senate meeting. Fred Wieck will bring information to the Senate. Final recommendations will be submitted to the College President April 5, 2002.
Campus Master Plan: The Smith Architectural group, which drew up the plans for the M Building and some other buildings in the district, was chosen to help us develop a revised campus mater plan. Paul Dale will lead the Master Plan team with the assistance of Bob Bendotti on the academic side and with faculty and staff from across the campus.
NCA: In March a PVCC team will attend the annual NCA conference in Chicago. Paul Marsh has already received a summary of the HLC proposed new criteria for accreditation, which will be effective as of Dec. 2004, which means that Paradise Valley Community College evaluation will fall under the new criteria.
CAMPUS COMMITTEE REPORTS
Faculty Development - no report
Profession Growth — no report. Tom Butler provided a workshop on summer projects this semester
Staffing Committee — Jane Marks presented for Muriel Coil and described the Spring 2002 Faculty Staffing Committee Calendar. Copies are available for Senate members.
Travel Committee — Marilyn Cristiano encouraged faculty to apply. Funds are available.
Old Business
Jane Marks provided a review and clarification on the rough draft, 2002 revisions, PVCC College Plan, Academic Student Policy.
New Business
Mary Lou Mosley scheduled meeting, Monday, February 4, 1:00 p.m. with chairs and Judi Anderson, Director of Community Education to discuss concerns.
Jane Marks reviewed Preview of Important Senate Issues for Spring 2002
handout, including elections, faculty scholarship, academic structure,
and at-large and senator elections.
Jane Marks requested a motion about how to fund the faculty scholarship
Steve Nicoloff moved that we use $500.00 from our PVCC Faculty Assoc. budget to fund the faculty scholarship in lieu of a 2002 fundraising event.
Motion carried
Jane Marks offered to meet with the Spoon River Production staff to discuss if/how we might work with this event to raise funds for the Faculty Scholarship Fund and report to Senate.
Shelle Witten reported on status of including senate biographies and accomplishments of each senate on the senate web page. She will develop an interview format to compile this information from past and current faculty senate presidents.
Jane Marks, Muriel Coil, FSAC chair, and faculty staffing committee decided that they would like to designate chair-elect to improve continuity of leadership and requested the Senators to approve this request.
Motion carried
Heather Anderson/Jim Rubin requested a meeting with faculty senate to discuss and seek support for Emerging Leaders. Senate requested that they attend division meetings instead to maximize contact with faculty.
Motion carried to adjourn and move to work session at 4:40 p.m.
Jane Marks distributed information on GCC (Calif.) & Arapahoe CC and Estrella CC academic structures
Jane Marks reviewed Arapahoe CC academic/organizational structure
Fred W. reviewed Miami-Dade CC
Shelle Witten reviewed St. Louis CC, St. Charles CC, Edmonds CC, Richland CC, Golden West CC, Queens College, and Howard CC.
Minutes by Fred Wieck, Secretary
Meeting adjourned at 5:00 p.m.