The meeting was called to order at 2:35 P.M. by Hank Mancini.

Members Present:Kevin Arps, Tom Butler, Carmen DeMiguel, Paul Cornell, Jan Downey, Hank Mancini, Ed Lutz, Scott Massey, Patti Marsh, Patri Mays, Steve Nicoloff, Sue Van Boven, Shelle Witten.

Members Absent: Donna Mosher, David Rubi.

Guests: Marilyn Cristiano, Abigail Hemingway, Kurt Hill,, Jeff Lace, Beth Newman, Fred Wieck, Rick Vaughn

The agenda was unanimously approved with the addition of two items under Information: A. President-elect search and B. Proposed Budget Development Committee.

The minutes of December 5, 2002 were unanimously approved.

3. Officers' Reports

A. Treasurer--Sue VanBoven

Treasurer's Report for December, 2002 and January, 2003: Checking Account: Desert Schools Federal Credit Union   Date                Transaction                                                               Amount 12/01/02       Beginning balance                                                    $ 418.45 12/05/02       CK# 435- PVCC Senate Minutes,                              -25.00                         Dec., 2002- T. Butler 01/22/03       CK# 436-faculty lunch,                                            -122.68                         Jan., 2003-S.Van Boven                                                                                                                                                                                                                                                                                                                                                                                            ________ 01/31/03       Ending balance                                                        $ 270.77                                                                                                             ====== Savings Account: Desert Schools Federal Credit Union   Date                Transaction                                                               Amount 12/01/02       Beginning Balance                                                $ 12,378.55   12/01/02       dividend                                                                    16.17 12/30/02       dividend                                                                    15.39 01/30/03       dividend                                                                    14.62   12/xx/02       association dues rebate                                          2075.00                                                                                                                               ________ 01/31/03       Ending balance                                                     $14,499.73                                                                                                             ======= Encumbered Funds – Scholarships: 12/01/02       Beginning Balance                                                   $ 4,376.37      no activity                                                     01/31/03                                                                                           $ 4,376.37                                                                                                                              ======= Available Funds Combined balances – checking and savings                              $ 14,770.50 Less: Scholarship Fund                                                                       - 4,376.37 Available funds                                                                               $ 10,394.13                                                                                                              ======== Sue Van Boven 01/31/03

No motion was made to accept the Treasurer's Report.

B. Secretary--Tom Butler

No report.

C. President Elect--Scott Massey

No report.

D. President--Hank Mancini

President's Report To The Senate 2/6/03 Conversation With Mrs. Linda Rosenthall I have begun a process of meeting with Mrs. Rosenthall on a monthly basis whenever she is on campus. I believe that maintaining an open dialogue with her will strengthen our relationship and allow me to remain aware about what may be happening with the Governing Board. Chairs' Monthly Meeting Tom Butler reminded the Division Chairs that all employees should begin to develop PTA’s (Primary Trait Analysis). Those employees who are preparing an FEP this year are encouraged to include a PTA in their FEP package. The budget continues to be a major concern. It was discussed that across the District each campus was expecting further cuts to their permanent budget this year. This reduction in the budget was expected to continue for the next 2 years. We were told that every area was being reviewed. The Administration has scheduled 2 sessions on Copyrights. Those session are on February 20th (teleconference) and March 11th. The March presentation will be conducted by Pete Kushibab who is the District General counsel. It is strongly recommended that every faculty member attend one of these presentations. Insurance Subcommittee The insurance subcommittee met in January to discuss a proposal. That proposal states that upon retirement, employees with at least 10 years of service in MCCD will be eligible to retain our health insurance through the District as follows: a) If the employee becomes part of the Active Retirement Program, the cost of the insurance will be distributed as follows: $1500/yr from the employer (college) $1800/yr from ASRS $3000/yr from the employee Remainder ($1552/yr) from District funds b) If the employee is not in the Active Retirement Program and/or has completed participation in the Active Retirement Program, the cost of the insurance will be distributed as follows: $1500/yr from the employee $1800/yr from ASRS $3000/yr from the employee Remainder ($1552/yr) from District funds c) At age 65 retirees will not continue in the plan since Medicare coverage begins. The Insurance subcommittee has asked the District to consider this plan and implementation is targeted for July 2004. Active Retirement Program Scott Massey and I met with President Kranitz to discuss the termination of the Active Retirement Program after academic year 2003/2004. I requested that she reclassify the program from "terminated" to "tabled." After a lengthy discussion she agreed to the reclassification. We discussed the formation of a committee to evaluate the program and determine its benefits, merits, true cost, etc. That committee would have representatives from each policy group. President Kranitz stated that she agreed to the formation of this committee. As a result of our meeting the Active Retirement Program has not been "retired for all time." Academic Restructuring A meeting was conducted between Patti Marsh, Bob Bendotti and Mary Lou Mosley to discuss the faculty approved, proposed academic structure. We are moving quickly toward implementation of all or part of the proposed structure.

Rick Vaughn requested that there be a standing monthly report to the Senate from the NCA Higher Learning Commission (HLC ) Self-Study committee, chaired by himself. The college's view of the self-study effort is that it is an opportunity for organizational learning involving every aspect of the college. While Rick will be writing the official reports, much of them will come from subcommittee draft reports. He is a member of the Self-Study Steering Committee which also includes Dean Bob Bendotti and Paul Marsh.

There are five subcommittees, each with two co-chairs, all of which have been filled. The five subcommittees will each focus on one of the new HLC criteria for institutional evaluation:

1. Mission and Integrity
2. Preparing for the Future
3. Student Learning and Effective Teaching
4. Acquisition, Discovery, and Application of Knowledge
5. Engagement and Service
   

PVCC will be one of the first institutions to be evaluated under these new criteria. The theme we have chosen for this effort is "Reflecting today, creating tomorrow."

B. Assessment Committee (SAAAC)-Tom Butler

There were three different assessment-related sessions offered during January Learning Week:

• A session on writing good learning outcome statements, chaired by Larry Burgess, with the assistance of Dr. Paula Vaughn, with approximately 30 participants.
• A session on evaluating the results of the English 101 Final Paper assessment done two summers ago, chaired by Tom Butler. Participants agreed to meet again to refine the English scoring rubric. 14 participants.
• A 5-hour session with Janice Denton, Professor of Chemistry at Raymond Walters College, U. of Cincinnati, on how to write scoring guides, or Primary Trait Analyses. 55 participants. There will be a follow-up sharing session on February 28.

Larry Burgess and Rick Vaughn presented the Math Dept. assessment program at the District-wide Assessment Forum in January. PVCC sent over a dozen participants.

C. Staffing Committee--Peter Thiel

Tabled. Peter was absent.

D. Professional Growth--Tom Butler

Tom reported that the Faculty Executive Council has requested that all District Office programs undergo a "program review" to determine the merit of their contribution to the mission of the district. One of the first programs to be reviewed will be the MCLI, which now houses the full-time administrative assistant for Faculty Professional Growth, and which now supports the FPG website. FPG is one of many different instructional support programs that MCLI supports. Although there is a new, closer relationship between FPG and MCLI, FPG still maintains its autonomy as a Faculty-led benefit.

The FPG Steering Committee, which is chaired by faculty member Linda Larson and is comprised of a total of five faculty, is in its second year of reviewing and recommending changes to FPG. Much has been done to streamline --and put online-- the conference fees reimbursement process, and the Summer Projects process. Faculty interested in a sabbatical or a summer project can now go online to access not only the necessary policies, procedures and forms, they can also see abstracts of previously awarded sabbaticals and summer projects (http://www.mcli.dist.maricopa.edu/fpg/index.html). The Steering committee continues to work on the Sabbatical guidelines and processes. There is a steering committee electronic bulletin board that all faculty are encouraged to read and respond to regarding FPG Policy issues. Current policy review initiatives open for discussion may be found at http://www.mcli.dist.maricopa.edu/fpg/policy.php and include:

• Non-Academic Credit for Travel Experience
• Faculty Sabbatical Leave
• Revised program of Study Guidelines
• Vision, Mission and Value Statements
• Salary Advancement for On-line Conferences
• Policy Documents and Discussion

Summer Project applications are due the first Friday after Spring Break, which this year is March 28.

E. Faculty Development--Tom Butler

This year the Faculty Development Committee has decided to focus on assessment.

During a 4-day Learning Week in January there were 24 sessions offered by 30 facilitators and with 402 participants.

On March 11 ( 2-3:30 B208) there will be a learning session devoted to copyright issues, presented by MCCCD General Counsel Peter Kushibab.

Hank Mancini reported that there was significant discussion at a recent FEC meeting regarding the all-faculty convocation held in January. It was felt that there was an administrative agenda inserted into the event that was not faculty-driven. The FEC may recommend that it approve future agendas for the annual all-faculty convocation.

A. Academic Restructuring -- Patti Marsh/Hank Mancini

Hank Mancini and Patti Marsh met with several administrative groups, including President Kranitz, Bob Bendotti, Mary Lou Mosley, and the President's Cabinet, all of whom were positive in their comments about the proposed academic restructuring plan. There was one administrative concern that the new Fine Arts Division be able to provide chair leadership from among its faculty, all of whom are busy building new programs.

According to Hank Mancini, it is President Kranitz desire to see the plan fully operational next year. That means there will be four new factors:

1. Math and Science will no longer be connected.
2. Social and Behavioral Sciences and Health and Wellness will no longer be connected.
3. Economics will move from SBS to Business.
4. Creation of three new Divisions from the present Humanities/Communications Division
   a. English Division
   b. Humanities/Communications Division
   c. Fine And Performing Arts Division

There will be ten academic divisions and there will be a need to hold six Chair elections. Unless the tenure of Chair office for the new divisions is shortened by one year the first year only, there will be the problem of having six of 10 divisions holding elections every three years. Hank proposed the following structure, in which the new divisions of Com/Hum and Fine Arts and English establish a two-year office for the first time, followed by the normal three year cycle, thus staggering elections so, in the future, there are never more than four division chairs up for election in any given year.

Proposed Division Chair Election Schedule
Division	Spring 2003	Spring 2004	Spring 2005	Spring 2006	Spring 2007	Spring 2008
Business	X			X
Counseling	X			X
Library	X			X
Math		X			X
Science		X			X
Social/Beh		X			X
Wellness		X			X
Fine & P Art	X		X			X
Com/Hum	X		X			X
English	X		X			X

The variable here is whether the chair of the newly-formed divisions should be eligible for a third-term election, since their first terms will be for only two years. The Senate will hold a Special Meeting on February 13, to which all faculty will be invited to discuss the ramifications, after which the Senate will consider a motion to adopt this schedule or some other one.

With the increase in divisions comes a need to increase Senate membership for representation of each division (10). In addition, the question is raised as to whether we can/should increase the number of at-large Senators.

(The proposed Academic Restructuring Plan, which was approved by faculty with a vote of 59 to 5, may be viewed at: http://www2.pvc.maricopa.edu/senate/proposedAcadRestrPlan.html)

B. Active Retirement Program --Hank Mancini

Hank Mancini and Scott Massey met again with President Kranitz to suggest that we not definitely eliminate the Active Retirement Program right now, in the midst of a difficult budgetary time, but that we carefully review the cost/benefits of keeping it or phasing it out. Hank pointed out that all other campuses are maintaining their Active Retirement Programs. President Kranitz agreed to the formation of a committee to review the program and she suggested that maybe such a committee could come up with a way to fund the ARP. As it stands now, the ARP is not fully or permanently terminated.

C. Faculty Scholarship--Sue Van Boven

As a result of the Faculty Scholarship subcommittee work, Sue Van Boven proposed the following criteria for awarding the Faculty Association Scholarship:

PARADISE VALLEY COMMUNITY COLLEGE FACULTY ASSOCIATION SCHOLARSHIP The faculty of Paradise Valley Community College is offering a $500.00 scholarship for students continuing at PVCC in the fall 2003 semester. The scholarship is available for any student who: has a declared major. maintains a GPA of 3.5 having completed at least 12 credit hours in courses at the 100 level or above at PVCC> registers at PVCC for at leas nine credit hours in the fall 2003 semester. is a U.S. citizen or permanent resident and an Arizona resident at the time of application. All applications must include two letters of recommendation, one of which must be from a PVCC employee. All applications must include a one to two page essay, answering the following three questions: What factors or influences led you to select your major? In what ways will your education prepare you for your major? Why do you feel you deserve this scholarship? Special attention will be given to the quality of the essay's presentation and content. Applications for the above scholarship must be submitted to the Financial Aid Office by the published deadline. Applications submitted after the deadline will not be considered. The PVCC Faculty Senate reserves the right to withhold the scholarship award if no essay meets acceptable standards. APPLICATION DEADLINE FOR FALL 2003 IS APRIL 8, 2003

It was pointed out that the scholarship would not be awarded based on need. It was also emphasized that it should be marketed in all classes by all faculty. The Senate unanimously approved the Faculty Association Scholarship criteria.

Hank Mancini met with the administration and asked for three things to be considered:

1. That Continuing Education be removed from the Academic Schedule of classes. The combined schedule is too big, too confusing, and was mailed way too late to be of use to students. (Bus/CIS faculty polled hundreds of their students and found that very few were aware of receiving a schedule in the mail, let alone used it to register. Patti Marsh reported that GCC has determined from market research that a timely mailing of the schedule is the most effective piece of advertising to get students to enroll.)
2. There should never be a discussion of who gets an available classroom, Continuing Ed. or an academic class--the priority should always be the academic class.
3. We should invest in scheduling software, especially software that can alert us to program connections.

A. Scott Massey announced the need to begin a "search" for President-elect candidates.

B. Hank Mancini proposed the creation of a Budget Development Committee, as distinct from the Budget Review Committee. By the time budget decisions are examined by the BRC, it is too late. Faculty and other policy groups need more active involvement in the budget development decisions. The Budget Development Committee would have at least two members from each policy group, and the faculty members would be appointed by the Senate.

Abbey Hemingway pointed out that a budget line for an instructional technologist had been put on hold for a third year in a row, but she does not know how, or by whom, that decision was made.

Patti Marsh suggested that the language "over budget" should not apply to the Instructional Budget which is underfunded.

The next regularly scheduled meeting of the Senate is March 6, 2003 However, there will be a Special Meeting of the Senate, to which all faculty will be invited, on February 13, to discuss the proposed schedule for division elections.

The meeting was adjourned at 4:25 P.M. by unanimous consent.

Minutes respectfully submitted by Thomas Butler.